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Article ID:                  4226

Subject:                    How to Enter Agent 1099 and Production Balances

Last Modified:         December 04, 2013

Applies to:                Pro Gold i2 2.xx, 3.xx

Summary:  A bulk property is used to enter/establish closing data for agents such as Listing/Selling Volume, Gross Commission, 1099 information, etc.

Procedure:  Enter a bulk property into Pro Gold i2. Create one “bulk property” per agent that will include all closing data as of a specific date.

•          Select Work with Properties in the Properties Tab.

•          Click on the “New” button to add a property.

•          Fill out the Property Tab of the property.

-          Property Name: Enter “Bulk: Agent Last Name, Agent First Name” to identify the property (is: Bulk: Doe, Jane)

-          Close Date: the date responding to the end of the period.

-          Property Type: select “Other”.

•          Select the Agent Tab.

-          Select the appropriate and assign a side.

-          Enter the production data as necessary (see section on Specific Types below for details on what to enter).

•          Note: If amounts for listing and selling side are being entered within the same bulk property, select the same agent for each side and enter the corresponding data.

•          Return to the Property Tab and change the property status.

-          Property Status: select “Closed”.

-          Once the Status is changed to Closed, the property record will lock itself to prevent accidental change to the property information.

•          Specific Types of Bulk Property Entry

-          For Agent Production/Beginning Balance Data:

•          Create the bulk property (as above)

•          In the Agent Tab, select the agent for the listing side and enter the volume and unit listing data for the agent.

°          Enter commission  level data as desired/needed (ie: Agent Gross Earnings in Gross Comm. Field, GCI in Adjusted Gross field, etc)

•          Then select the agent for the selling side and enter the data pertaining to the selling side for the agent.

-          Establishing productions levels for Revolving Monthly Commission Plans: a bulk property must be entered for each month in the plan period (ie: a bulk property for Jan 08, a bulk property for Feb 08, etc)

-          Agent 1099 Beginning Balance Data:

•          Create the bulk property,

•          Select the appropriate agent for the property and assign the selling side.

•          Under the Position field, select “1099”.

•          Change the “Unit” to 0.

•          Enter the total dollar amount for the period in the 1099 field.

•         Assign the Property Status to Closed.

References:   Below is a link you can use to access Enhancement HelpNet Center resources, which includes the Knowledge Base Article (KBA) Library, Pro Gold i2 Documentation, and Training Webcasts:

   http://secured.progoldi2.com

•          The Enhancement HelpNet links are located on the right side of the web page.

Related articles: N/A

Keywords: Bulk Property, Setup Commission Production Levels, 1099 Beginning Balance, 4226