Real Estate Search Engine - ViewMyListing.com web site: www.viewmylisting.com
Search Local Classifieds – www.viewmylisting.com/buy-sale-trade
Agent Tools web site: real estate agent software
Article ID: 4180
Subject: How to Setup and Use Contact/Prospect Lead Fees
Last Modified: April 5, 2010
Applies to: Pro Gold i2 3.xx
Purpose: Lead Fees are used when a company gives a lead to an agent in return for a percentage of the commission. They are a referral to the agent from the company and are handled in a similar manner as an outside referral. When a company contact is tracked in Pro Gold i2, lead fees can be added to the contact/prospect. When the contact/prospect is linked to a property, the lead fee will be automatically added to the transaction.
Procedure: Setup Lead Fees and assign them to company contacts/prospects.
• Setup Lead Fee Deduction
- Main Menu => Transactions => Agents and Offices => Company Deductions icon
- Select “LS Company Lead Fee” from the drop-down at the top of the screen.
• If “LS Company Lead Fee” is not in the list, it can be added by selecting “New” at the bottom of the screen to create a new deduction.
- Make changes to the deduction (Name, Amount/Percent, GL Account, etc) that will be used when the deduction is taken on the Listing Side of a transaction.
- Select “SS Company Lead Fee” from the drop-down at the top of the screen and make the changes that will be needed when the deduction is used on the Selling Side of a transaction.
- Click “Save” to save the changes that were made and “Done” to return to the Properties menu.
• Set the Lead Fee as Default
- Main Menu => Settings and Utilities => Company Defaults icon
- Select the “Default 2” tab.
- Set the “Default Seller Lead Fee” to the “LS Company Lead Fee” deduction.
- Set the “Default Buyer Lead Fee” to the “SS Company Lead Fee” deduction.
- Click “Save” to save the changes and “Done” to return to the Settings and Utilities menu.
• Create a Company Contact/Prospect
- Main Menu => Lead Management => Lead Manager icon
- Click “New” to add a new contact/prospect.
- Enter the contact/prospect information and make sure to select “Company” as the “Origin” to classify the contact/prospect as a company contact/prospect. When the contact/prospect is linked to a property, the lead fee will automatically be added to the transaction as a deduction.
• Link a Contact/Prospect to a Property
- Main Menu => Transactions => Work with Properties icon
- Select the Work with Properties icon.
- In the Property Search screen that appears, retrieve the desired property.
• Use the search options at the top of the screen to select what criteria to use in searching for a property
• Type the criteria in the field at the bottom of the “Property Search” screen.
• Highlight the desired property and click “Retrieve”.
- Select the “Buyer/Seller” tab at the top of the property.
- Next to the “Salutation” field of both the “Buyer Information” and “Seller Information” areas is a binoculars icon. Select the binoculars icon next to the side that the contact will appear as (IE: Buyer or Seller).
- The “Contact Search” screen will appear.
- Search for the contact/prospect that will be linked to this property.
- Pro Gold i2 will ask “Do you wish to replace the current data with the data from the contact record?”. Click “Yes” to link the contact to the property.
- The contact information will be added to the property record.
• To edit the contact record, use the “Hands” icon next to the binoculars to access the contact/prospect record in the Contacts (or Prospects)Tab.
• Note: The lead fee will be added to the “Company Deductions” list in the Comm Tree Tab of the property when “Populate Commission Tree” is selected.
References: Below is a link you can use to access Enhancement HelpNet Center resources, which includes the Knowledge Base Article (KBA) Library, Pro Gold i2 Documentation, and Training Webcasts:
• The Enhancement HelpNet links are located on the right side of the web page.
Related articles: N/A
Keywords: Company Referral, Commission, Lead Fees, Contact, Prospect, Setup Deductions, 4180