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MLS Data Feed Implementation and Technical Specifications

 

Article:                       4057

Description:             Tiftarea, TX Board of REALTORS® MLS IDX Data Feed

Last Modified:         August 30, 2013

Before setting up your MLS data feed you will need to update your Pro Gold i2 application to the most recent published version.

 

All existing transactions in Pro Gold i2 must have an actual MLS number and board ID assigned to prevent transactions from duplicating from the data feed.  The data feed will not duplicate if a transactions already exist in Pro Gold i2 with the same MLS number.

 

If you are a new client currently in training, you must complete “Training Session Topic 3” before proceeding.  Contact your trainer with questions.

 

STEP 1  Update Pro Gold i2(Requires Resource Center Subscription).

Download/Install Pro Gold i2 updates

  1. Go to Setup Tab
  2. Select Download Live Update Icon and click Continue
  3. Wait for the download to complete and extract and click OK when prompted
  4. Multi-User customers should have all other users exit out of Pro Gold i2 before continuing at this time.
  5. Select Install Update Icon from the Setup main menu. Pro Gold XP will restart automatically when the update is complete.
  6. Once the update is installed to the database other workstations will be automatically prompted to install a new version, click on yes to install the newer version of Pro Gold i2 to that workstation.
  7. Review the Release Notes and close.
  8. To ensure your update was successfully installed, login to Pro Gold i2 and confirm that the program version and the data version are the same number.

 

Download and Install the latest MLS Import Driver (Unique MLS mapping schema files).  Perform this for all workstations.

  1. Go to Setup Tab

10.   Select Import/Export Utility Icon

  1. Select Update Import Driver button
  2. Wait for the download to complete and extract and click OK when prompted. 

 

STEP 2  Download and setup the IDX Utility application. This only needs to be    done once.

1.       From the Setup tab select Download Live Update.

2.       Select Custom

3.       Enter TBR in the space provided and select Continue.      

4.       You will be prompted to enter your board FTP/IDX Credentials:

a.       URL Enter your FTP site

b.       User Name – provided by your board

c.       Password – provided by your board 

d.       Click on Download.

5.    Wait for the download to complete and click OK when prompted  

 

 

STEP 3 Setup your Non Co-op office with your MLS public ID’s. This only needs to be done once.

 

Any existing office in Pro Gold XP that is not setup with a Board Name and Entity ID will be added, during the import, possible causing duplicates offices.  All Non Co-op Offices must be mapped with your public MLS ID.

Note: Only listings for Non Co-op offices will import from your MLS data feed. 

 

1.       From the Properties Menu select Office Setup.  Using the Quick Find, search for the office you wish to assign the MLS public ID to.  Repeat for all Non Co-op Offices.  (Figure A)

a.       For Board Name Select: Tiftarea Board of Realtors

b.       For Entity ID:        Your Office Public ID Provided by your Board

c.       Click on Save button

 

Rounded Rectangular Callout: Non Co-op office when NOT checked
 


(Figure A)

 

 

 

STEP 4  Setup your Agents with your MLS public ID’s. This only needs                                         to be done once.

 

Your agents will not be assigned to their listings from MLS until their public MLS ID is mapped.

 

1.       From the Properties Menu select Agent Information.  Use the Find button to search for an agent you wish to assign their public MLS ID to and select retrieve.

2.       Select the Data Import Tab  (Figure B).

a.       For Board Name Select: Tiftarea Board of Realtors

b.       For Entity ID:        Agent’s Public ID Provided by your Board

c.       Click on Save Agent button

 

 

 

 

 

 

 

(Figure B)

 

STEP 5  Importing Your MLS data. This should be done daily.

 

1.       From the Setup menu select Import/Export Utility menu.

2.       Select “Select from Below” and click on your data feed/board name and click open.

3.       Click on the retrieve button.  This will download your listings from the FTP site to your computer and extract the files. If photos are available and you’re using Pro Gold XP 3.07 or greater you can select to include photos. Based on the number of photos included in the data feed from your Board and your Internet connection speed, photos can take a few hours to download.  You may find it more convenient to download photos weekly or during off peak times daily. (photos are not available on your initial download)

4.       Click OK when the download has finished downloading the file

5.       Select the options to include import co-op agents and offices and photos.  Click on the Import button to start importing the listing data into Pro Gold XP.

6.       Wait for the download to complete and click OK when prompted.

 

Board Contact               Tiftarea Board of Realtors

Wanda Fleming

229-388-1111 phone

tiftareaboard@bellsouth.com

 

MLS Vendor Contact:     Promatch Soutions

Bill Brock

877-299-0185 phone

 

FTP Site is not provided by Board or Vendor

 

Special Notes:


 

Field Mappings

 

 

 

 PRO-GOLD

Tiftarea

Property TAB

 

PID

 PRO GOLD ID

 

Property Information

 

 

 

 

Address One

Full Address

 

 

Address Two

Not provided by MLS.

 

 

City

City

 

 

State

State

 

 

Zip Code

Zip

 

 

County

Not provided by MLS.

 

 

Township

Not provided by MLS.

 

 

List Date

Not provided by MLS. Default to today’s date.

 

 

Exp. Date

Not provided by MLS.

 

 

Sale Date

Not provided by MLS.

 

 

Proj. Date

Not provided by MLS.

 

 

Close Date

Not provided by MLS.

 

 

OM Date

Not provided by MLS.

 

 

List Price

List Price

 

 

Sale Price

Not provided by MLS.

 

 

Listing Office

Not provided by MLS.

 

 

Selling Office

Not provided by MLS.

 

 

Coop Agent

Not provided by MLS.

 

 

Property Status

MLS

PG

Active

Listed

Active w/Kickout

Listed

Pending

Pending

 

 

Title Company

Not provided by MLS.

 

Property Profile

 

 

 

 

MLS

MLS Number

 

 

Neighborhood

Not provided by MLS.

 

 

Type

Type

PGtype

Commercial

Commercial

Commercial Lots and Land

Vacant Land

Lots and Land

Vacant Land

Multi-Family

Multi Family

Residential

Residential

 

 

Bedrooms

Beds

 

 

Baths

Baths  

 

 

Basement

Not provided by MLS.

 

 

Total rooms

Total rooms

 

 

Sq. Ft

SqFt

 

 

Lot Size

Lot Size

 

 

Garage

Not supported by MLS.

 

 

Listing Notes

(field on the bottom)

Remarks

 

 

Showing Notes

(field on the bottom)

Not provided by MLS.

 

 

Vehicle

Not Available. Default to: “MLS”

 

Marketing Tab

Ad 1

Not provided by MLS.

 

 

Ad 2

Not provided by MLS.

 

 

Ad 3

Not provided by MLS.

 

Buyer/Seller

 

 

 

Buyer Information

Salutation

Not provided by MLS.

 

 

First Name

Not provided by MLS.

 

 

Last Name

Not provided by MLS.

 

 

Name

Not provided by MLS.

 

 

Co Buyer

Not provided by MLS.

 

 

Address One

Not provided by MLS.

 

 

Address Two

Not provided by MLS.

 

 

City

Not provided by MLS.

 

 

State

Not provided by MLS.

 

 

Zip

Not provided by MLS.

 

 

Buyer One SSN

Not provided by MLS.

 

 

Buyer Two SSN

Not provided by MLS.

 

 

Phone

Not provided by MLS.

 

 

Alt Phone

Not provided by MLS.

 

 

Email

Not provided by MLS.

 

 

Attorney

Not provided by MLS.

 

 

Notes

Not provided by MLS.

 

Seller Information

Salutation

Not provided by MLS.

 

 

First Name

Not provided by MLS.

 

 

Last Name

Not provided by MLS.

 

 

Name

Not provided by MLS.

 

 

Co Seller

Not provided by MLS.

 

 

Address One

Not provided by MLS.

 

 

Address Two

Not provided by MLS.

 

 

City

Not provided by MLS.

 

 

State

Not provided by MLS.

 

 

Zip

Not provided by MLS.

 

 

Seller One SSN

Not provided by MLS.

 

 

Seller Two SSN

Not provided by MLS.

 

 

Phone

Not provided by MLS.

 

 

Alt Phone

Not provided by MLS.

 

 

Email

Not provided by MLS.

 

 

Attorney

Not provided by MLS.

 

 

Notes

Not provided by MLS.

Office Setup

 

 

 

 

Office

 

 

 

 

Name

LO Office Name

 

 

Address

Not provided by MLS.

 

 

Address 2

Not provided by MLS.

 

 

City

Not provided by MLS.

 

 

State

Not provided by MLS.

 

 

Zip

Not provided by MLS.

 

 

Phone

Not provided by MLS.

 

 

Fax

Not provided by MLS.

 

 

Email

Not provided by MLS.

 

 

Contact

Not provided by MLS.

 

 

Office. No

Not provided by MLS.

 

 

Coop Company

Not provided by MLS.

 

 

ID

Not provided by MLS.

 

 

MLS Import ID

Not provided by MLS.

 

 

Board Name

Default to: “full board name””

 

 

Board Entity ID

Office ID

 

Agent

Agent Name

Agent Full Name

 

 

Phone

Not provided by MLS.

 

 

AltPhone

Not provided by MLS.

 

 

Email Address

Not provided by MLS.

 

 

Notes

Not provided by MLS.

Agent Info Import TAB

 

 

Not provided by MLS.

 

 

Board Name

Default to: “full board name”

 

 

Board Entity ID

Agent ID Provided by Board/Vendor

 

 

 


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