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MLS Data Feed Implementation and Technical Specifications

Article:                       4054

Description:             Southwestern Michigan Association of REALTORS® MLS IDX Data Feed

Last Modified:         July 23, 2013

Before setting us your MLS data feed you will need to update your Pro Gold i2 application to the most recent published version.

If you are a new client currently in training, you must complete “Training Session Topic 3” before proceeding.  Contact your trainer with questions.

STEP 1  Update Pro Gold i2.  (Requires Resource Center Subscription).

Download/Install Pro Gold i2 updates

1. Go to Setup Tab
2. Select Download Live Update Icon and click Continue
3. Wait for the download to complete and extract and click OK when prompted
4. Multi-User customer should have all other users exit out of Pro Gold before continuing at this time.
5. Select Install Update Icon from the Setup main menu. Pro Gold will restart automatically when the update is complete.
6. Once the update is installed to the database other workstations will be automatically prompted to install a new version, click on yes to install the newer version of Pro Gold to that workstation.
7. To ensure your update was successfully installed the program version and the data version should be the same number.

Download and Install the latest MLS Import Driver (Unique MLS mapping schema files).  Perform this for all workstations.

8. Go to Setup Tab
9. Select Import/Export Utility Icon
10. Select Update Import Driver button
11. Wait for the download to complete and extract and click OK when prompted. 

STEP 2  Download and setup the IDX Utility application. This only needs to be    done once.

1.       From the Setup tab select Download Live Update.

2.       Select Custom

3.       Enter SWMAR in the space provided and select Continue.           

4.       You will be prompted to enter your board FTP/IDX Credentials:

a.       URL enter  ftp.rapattoni.com

b.       User Name – provided by your board

c.       Password – provided by your board 

d.       Click on Download.

5.       Exit download when finished

STEP 3  Setup your Non-Coop office with your MLS public ID’s. This only needs to be done once.

Any existing office in Pro Gold that is not setup with a Board Name and Entity ID will be added, during the import, possible causing duplicates offices.  All Non-Coop Offices must be mapped with your public MLS ID.

Note: Only listings for NON-Coop offices will import from your MLS data feed. 

1.       From the Property Menu select Office Setup.  Using the Quick Find, search for the office you wish   to assign the MLS public ID to.  Repeat for all Non Coop Offices.  (Figure A)

a.       For Board Name Select: Southwestern MI Association of Realtors

b.       For Entity ID:        Your Office Public ID Provided by your Board

c.       Click on Save button

(Figure A)

STEP 4  Setup your Agents with your MLS public ID’s. This only needs                                         to be done once.

Your agents will not be assigned to their listings from MLS until their public MLS ID is mapped.

1.       From the Property Menu select Agent Information.  Using the Find button to search for an agent you wish to assign their public MLS ID to.  (Figure B)

a.       For Board Name Select: Southwestern MI Board of Realtors

b.       For Entity ID:        Agent’s Public ID Provided by your Board

c.       Click on Save Agent button

(Figure B)

STEP 5  Importing Your MLS data. This should be done daily.

1.       From the Setup menu select Import/Export Utility menu.

2.       From the section “Select from Below” and click on your data feed/board name and click open.

3.       Click on the retrieve button.  This will download your listings from the FTP site to your computer and extract the files. If photos are available and you’re using Pro Gold 3.07 or greater you can select to include photos. Based on the number of photos included in the data feed from your Board and your Internet connection speed, photos can take a few hours to download.  You may find it more convenient to download photos weekly or during off peak times daily. (photos are not available on your initial download)

4.       Click OK when the download has finished downloading the file

5.       Select the options to include import coop agents and offices and photos.  Click on the Import button to start importing the listing data into Pro Gold XP.

Board Contact:              Southwestern Michigan of Realtors

                                    www.swmar.org

Gary Walter (269) 983-6375

MLS Vendor Contact:     Rapattoni

(866) 730-7114

FTP Site is provided by:  Rapattoni.

Special Notes:

• See field mappings for status and property type included in data feed.
• User should review listings and make any necessary changes.
• Coop Office and Agent Roster are included for all current listings.
• Pictures are provided for Pro Gold version 3.07 or greater.
• Features are not supported.
• List date is not provided by Board.  Import date will be used as listing date.  User should review listings and make any necessary changes.
• MLS imports should be performed during off peak hours.
• Recommended that you have a minimum 2gigs of RAM.
• Please allow minimum of 8 hours when downloading photos from the oldest date.
• Best practice is to maintain a daily download with the most recent photo file only.